Eliminate paperwork. Automate patient intake.
Digital forms that patients complete before they arrive — and sync directly into your EMR. Save 4+ hours of staff time every day.
4+
Hours saved daily
per practice on average
85%
Form completion rate
before appointment
96+
EMR integrations
with real-time sync
0
Paperwork needed
100% digital intake
Patient intake is tedious.
DearDoc makes it painless.
See how DearDoc's digital forms compare to paper, PDFs, and other solutions.
| Feature | DearDoc | Paper | PDFs | Others |
|---|---|---|---|---|
| Syncs with EMR/EHR in real time | ||||
| Auto-sends forms before appointments | Maybe | |||
| Form logic & conditional branching | Maybe | |||
| Fully customizable templates | ||||
| Medical alerts flagged for staff | ||||
| Eliminates manual data entry | Maybe | |||
| No printing, scanning, or mailing | ||||
| Automated follow-up for incomplete forms | Maybe | |||
| Works on any device (phone, tablet, desktop) | ||||
| HIPAA compliant | Maybe | Maybe | Maybe |
Syncs with EMR/EHR in real time
DearDoc
Paper
PDFs
Others
Auto-sends forms before appointments
DearDoc
Paper
PDFs
Others
MaybeForm logic & conditional branching
DearDoc
Paper
PDFs
Others
MaybeFully customizable templates
DearDoc
Paper
PDFs
Others
Medical alerts flagged for staff
DearDoc
Paper
PDFs
Others
Eliminates manual data entry
DearDoc
Paper
PDFs
Others
MaybeNo printing, scanning, or mailing
DearDoc
Paper
PDFs
Others
Automated follow-up for incomplete forms
DearDoc
Paper
PDFs
Others
MaybeWorks on any device (phone, tablet, desktop)
DearDoc
Paper
PDFs
Others
HIPAA compliant
DearDoc
Paper
MaybePDFs
MaybeOthers
MaybePut patient intake on autopilot
No more paperwork pileups. Just a smoother intake process. Save hours of manual tasks with a platform that:
Sends forms automatically based on appointment type
Follows up on incomplete paperwork with smart reminders
Syncs patient details directly to your health record system
Alerts staff to allergies, medications, and conditions
Forms that flex to fit your workflows
Create digital versions of any form — patient intake, medical history, HIPAA consent, insurance verification, and more. Choose from pre-built templates or customize your own.
Pre-built templates for common healthcare forms
Conditional logic to show or hide fields based on responses
Works on any device — phone, tablet, or desktop
Brand with your practice logo and colors
Send the right form.
At the right time.
Automatically.
Get the right forms to patients before they arrive. Unlike generic form tools, DearDoc knows which forms to send based on:
Appointment type (new patient vs. returning)
Procedure or treatment code
Patient age and insurance status
Time since last visit
3 days before appointment
Forms sent via text & email
1 day before (if incomplete)
Automatic reminder sent
On completion
Data synced to EMR instantly
Get patient info where it belongs — fast
Form data flows directly into your EMR. Demographics, medical history, insurance, allergies — all synced in real time. No re-typing. No scanning. No mistakes.
Forms are just the beginning
Unlike standalone form tools, DearDoc connects patient intake to your entire practice workflow.
Patient books online
Via your DearDoc-powered website or AI chat
Forms sent automatically
Customized intake forms delivered via text & email
Data syncs to EMR
Patient info written directly to your health records
Reminders go out
Automated appointment confirmations and reminders
Save 4 hours a day.
20 hours a week.
960 hours a year.
That's the average time practices save by switching from paper forms to DearDoc's digital intake system.
"We used to spend the first 20 minutes of every appointment on paperwork. Now patients arrive with everything already in the system. It's been a game-changer for our front desk."
Dr. Sarah Mitchell
Family Dentistry of Westchester
For your peace of mind, DearDoc will...
Digitize your forms
We'll convert all your existing paper forms into beautiful, mobile-friendly digital versions — at no extra cost.
Ensure data privacy
HIPAA compliant with end-to-end encryption, BAA agreements, and SOC 2 Type II certification. Your patients' data is safe.
Train your staff
Our onboarding team provides hands-on training for your entire office. Plus ongoing support whenever you need it.
Frequently Asked Questions
Ready to ditch the clipboard?
Join thousands of practices that have eliminated paperwork and saved hours every day with DearDoc's digital forms.